How to use EmailCurator

1. 1

   Say what the email is about

   Under What's the email about, pick the Kind of email (an announcement, an offer, an invitation and so on), and write your news in a sentence or two.

2. 2

   Add the key facts

   In Key facts, add the details that must be exactly right: dates, times, prices, addresses, links. The email uses only these.

   If a fact isn't in your notes, it won't be in the email.

3. 3

   Choose who it's for and the style

   Under Who it's for choose your readers, and under Style the tone and the length.

4. 4

   Add a subject and signature, if you like

   Under Subject and signature, a subject you write is kept exactly as it is. Add your name, role and company to sign it.

5. 5

   Write it

   Press Write email. In about ten seconds you get the email, three subject lines to choose from, and notes on anything worth checking.

6. 6

   Make it yours

   Edit any word yourself, or ask for it shorter, friendlier, more formal and more. Each email has 3 free changes; your own edits are always free.

7. 7

   Send it

   Copy it, open it in Gmail or your mail app, or press Send to your list to send it from your own account. See Sending to your list.

1. 1

   Write your news

   Fill in the form as for the same email: what it's about, the key facts, who it's for and the style.

2. 2

   Insert the fields

   Use Insert a field to put First name, Company, City or another detail where each person's own value should go.

   Keep it to details every row of your list has, or that read well with a fallback.

3. 3

   Write it

   Press Write email. The fields stay as tags in the email, ready to be filled in for each person.

4. 4

   Add your list on the send page

   Press Send to your list, then paste or upload your list. Each column's name becomes a detail you can use; you can download a template with the right columns.

5. 5

   Match your columns

   Under Match your columns, pick the column for each field, and a fallback for anyone without it, such as “there” for a missing first name.

6. 6

   Check each person's copy, then send

   The preview shows the email one person at a time, exactly as they'll get it. Filling in the details costs nothing more.

1. 1

   Write the brief once

   Say what you're telling everyone, who they are to you, and the key facts. This is the same for every person. Under Key facts, "Fill from your CV or website" suggests facts about you, such as your degree and projects, for you to pick.

   Writing to professors or employers you're applying to? Choose "People you're applying to": everyone then needs a name, and a note or a link about their work, each email opens formally, such as "Dear Dr. Chen,", ends with a line saying how to stop, and they go out at most 50 a day.

2. 2

   Add your list, with notes

   Upload or paste a spreadsheet: one person per row, a header row, and a Notes column (or Comments, or Remarks) with what you know about each person, such as what they bought, asked about or care about. Add a Links column with up to 3 pages about each person's work, such as a professor's profile, their lab page or a paper, and they're read before the email is written: every fact it uses is checked against the page it came from.

   People without notes still get an email, written from your brief and their details. Social media and LinkedIn pages aren't read.

3. 3

   Read the samples

   Press Write the samples first. The AI writes 3 sample emails. Read them; if something’s off, change the brief before going on. Rewrite a sample, say shorter, and you’re asked if the others should be written that way too.

4. 4

   Write the rest

   Press Keep writing. The other emails are written in the background; you can close the page and come back.

5. 5

   Read and approve

   Open Read and approve. The emails worth a look come first. Edit any of them, or use the free rewrite (1 per email). When you’re happy, Approve the rest.

   Nothing is sent until you approve it.

6. 6

   Send them

   Press Send them: choose the account, send yourself a test as any person, then send. Personal emails go at most 300 a day from one account, and 50 to people you’re applying to.

1. 1

   Who gets it

   Paste your list, upload a CSV or Excel file, or add people one at a time. Anyone who already got this email is marked and left out, so nobody gets it twice.

2. 2

   Send from

   Pick your email service, then your name, your address and its password. For Gmail, that’s an app password: see Connecting Gmail.

   Your password is used only to send, and deleted when the send finishes.

3. 3

   Check and send

   See who it goes to, from which address, and how long it takes. Send yourself a test first, then send.

• Up to 500 emails a day per account

  That's Gmail's own daily limit for a personal account, counted across all your sends from that address. Personal emails, one for each person, go at most 300 a day, and 50 a day to people you're applying to.

• About 12 emails a minute

  10 at a time, a few seconds apart, with a short break between, so your provider never sees a burst. 350 people take about 30 minutes.

• Over the limit? They wait, they don't fail

  Anyone past today's 500 goes out automatically as the 24-hour window frees up. If your provider asks to slow down, sending pauses and carries on by itself.

• Close the page whenever you like

  Sending runs on our servers, not in your browser. Follow each send, person by person, under Sent emails.

• Stop

  Stop a send at any time. Those not reached yet stay unsent.

• Send again

  Try again for the people it didn't reach, with one click.

• Your history

  See what you sent, to how many, and when.

More ideas on the blog.